Scanning to a USB Drive

At first printing or scanning to a USB drive seems rather intimidating but it’s like riding a bicycle – after you’ve done it a few times you never forget.

What Do You Need?

  • Source documents
  • ID card
  • A flash drive (of course).

Getting Ready

Place your document on to the copier’s glass screen, and close the lid. In theory you can also place documents into the top feeder (practice first with a small job).

place_originals_on_the_glass

Place your flash drive into the USB slot.

Connect_the_USB_Device_4

  • Tap your ID card against the card reader box (you can see it here but I’m sure you all know what I’m talking about).
  • This will activate the screen below.
  • Press the SCAN button on the right (control panel).

press_the_scan_button

Settings

Press FILE/USB on the touch panel. Decide which common settings you’d like. For best results choose:

  • FULL COLOR
  • 300dpi
  • PHOTO (even for text) or Printed Image (TEXT can be too grainy but makes for a smaller file size).

Press_FILE_USB_3

OK, this part can be a bit frustrating but persevere. Deselect the MFP button. Please note that you should also see in the bottom right-hand corner of the touch screen FOUND USB DEVICE.

Deselect_the_top_button_5

Now select USB MEDIA. You don’t have to do this but it’s helpful to rename the file to something more meaningful than DOC080419. Touching FILE NAME will activate a touch panel keyboard.

Press_USB_Media_6

Decide which kind of file format. Most patrons will be selecting PDF, but there are other options, e.g., JPEGs for images and TIFF (the latter are very big – so think twice). Now that you are done with settings it’s time to scan! Press OK on the touch screen.

Define_Settings_7

Scanning

All you need to do is touch the SCAN button (pressing the START button on the control panel also works).

Hit_scan_or_the_start_button_8

Continue to scan until you are done. The counter on the touch screen will tell you how many pages you have scanned.

An Important Message!

  • When you have finished press JOB FINISH and then (this is really important)
  • WAIT until the message USB DEVICE IN USE (you will notice that your flash drive is flashing a lot) changes to USB DEVICE CAN BE REMOVED.
  • If you don’t do this you are not allowing the copier enough time to write to your flash drive (your flash drive will be empty and chances are that the copier will freeze).

Hit_Job_Finished_and_Wait_9

OK It’s Safe to Remove Your Flash Drive (Phew)

Double check that everything went well by taking your flash drive to any of the computers in the Library. Open up your flash drive and look for a folder called SCAN. Unless you renamed the files they will start with DCS.

It’s Green and It’s Free

Yes, folks that’s right, scanning to a flash drive is free! You still need your ID card to activate the scanning touch screen.

As a courtesy to others hit the FC button (function clear) and the COPY button before you leave. If you’d like to learn more about our copiers visit the Toshiba e-STUDIO455 online tutorials

I am a reference librarian at Bank Street College Library.

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