Scanning to a USB Drive

At first printing or scanning to a USB drive seems rather intimidating but it’s like riding a bicycle – after you’ve done it a few times you never forget.

What Do You Need?

  • Source documents
  • ID card
  • A flash drive (of course).

Getting Ready

Place your document on to the copier’s glass screen, and close the lid. In theory you can also place documents into the top feeder (practice first with a small job).


Place your flash drive into the USB slot.


  • Tap your ID card against the card reader box (you can see it here but I’m sure you all know what I’m talking about).
  • This will activate the screen below.
  • Press the SCAN button on the right (control panel).



Press FILE/USB on the touch panel. Decide which common settings you’d like. For best results choose:

  • 300dpi
  • PHOTO (even for text) or Printed Image (TEXT can be too grainy but makes for a smaller file size).


OK, this part can be a bit frustrating but persevere. Deselect the MFP button. Please note that you should also see in the bottom right-hand corner of the touch screen FOUND USB DEVICE.


Now select USB MEDIA. You don’t have to do this but it’s helpful to rename the file to something more meaningful than DOC080419. Touching FILE NAME will activate a touch panel keyboard.


Decide which kind of file format. Most patrons will be selecting PDF, but there are other options, e.g., JPEGs for images and TIFF (the latter are very big – so think twice). Now that you are done with settings it’s time to scan! Press OK on the touch screen.



All you need to do is touch the SCAN button (pressing the START button on the control panel also works).


Continue to scan until you are done. The counter on the touch screen will tell you how many pages you have scanned.

An Important Message!

  • When you have finished press JOB FINISH and then (this is really important)
  • WAIT until the message USB DEVICE IN USE (you will notice that your flash drive is flashing a lot) changes to USB DEVICE CAN BE REMOVED.
  • If you don’t do this you are not allowing the copier enough time to write to your flash drive (your flash drive will be empty and chances are that the copier will freeze).


OK It’s Safe to Remove Your Flash Drive (Phew)

Double check that everything went well by taking your flash drive to any of the computers in the Library. Open up your flash drive and look for a folder called SCAN. Unless you renamed the files they will start with DCS.

It’s Green and It’s Free

Yes, folks that’s right, scanning to a flash drive is free! You still need your ID card to activate the scanning touch screen.

As a courtesy to others hit the FC button (function clear) and the COPY button before you leave. If you’d like to learn more about our copiers visit the Toshiba e-STUDIO455 online tutorials

Reference librarian at Bank Street College Library.

Tagged with: ,
Posted in Resources
2 comments on “Scanning to a USB Drive
  1. lisa says:

    thank you!! will the image be as crisp as the photo copied??

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Library on Instagram
Family! Murder! Anthropology! Intrigue! Come to Library Salon #14 to learn about a family legacy and the mystery of a murdered Aunt.
When: Friday, January 26 from 5:30 PM to 7:30 PM EST Where: Bank Street Library 5th Floor, 610 West 112th Street New York, NY 10025. Don’t forget to register!! Event Link: @bankstreetlibrary @bank.street #bankstreet #librarysalon14 #librarysalon Happy New Year! Here is a snapshot of Morningside Park during these cold and snowy days. The Library is now on its regular semester schedule! But don’t forget, we are closed, Monday, January 15th, for Martin Luther King Jr. Day. Taylor. Happy Winter! Bank Street Library wishes everyone a wondrous winter. Pass the time by reading a magnificent book! Remember: Bank Street closes at 5:00 pm on December 22, and remains closed until January 2nd, when we resume our normal semester hours (8:30 AM to 9:45 PM, M-Th, 8:30 AM to 5:00 PM, F, and 10:00 AM to 5:00 PM, Sat.) #winterreading #winterbreak @bankstreetlibrary In December, Bank Street Library highlights our Early Readers and Series Book collections. Come and check out the display. #youcancheckoutthesebooks #readatanyage @bankstreetlibrary December 1st is World AIDS Day. Transparency, Accountability, and Partnership. @bankstreetlibrary #worldsaidsday2017 #awareness Happy Thanksgiving from the Bank Street Library! Remember on Wednesday 11/22 the library is open 9am-5pm. We are closed Thursday 11/23, Friday 11/24, and Saturday 11/24. We are always closed on Sunday. We will resume our normal schedule on Monday, 11/27. Have a great break everyone! #bankstreetlibrary #bankstreet #celebrate #happythanksgiving Thank you to all our veterans on this #veteransday. The book, Poppy Lady: Moina Belle Michael and Her Tribute to Veterans is by Barbara Elizabeth Walsh. Need a quiet place to study on a Saturday? Come to the Bank Street Library. We are open 10-5 today. #bankstreet #quietstudyspace