Scanning to a USB Drive

At first printing or scanning to a USB drive seems rather intimidating but it’s like riding a bicycle – after you’ve done it a few times you never forget.

What Do You Need?

  • Source documents
  • ID card
  • A flash drive (of course).

Getting Ready

Place your document on to the copier’s glass screen, and close the lid. In theory you can also place documents into the top feeder (practice first with a small job).


Place your flash drive into the USB slot.


  • Tap your ID card against the card reader box (you can see it here but I’m sure you all know what I’m talking about).
  • This will activate the screen below.
  • Press the SCAN button on the right (control panel).



Press FILE/USB on the touch panel. Decide which common settings you’d like. For best results choose:

  • 300dpi
  • PHOTO (even for text) or Printed Image (TEXT can be too grainy but makes for a smaller file size).


OK, this part can be a bit frustrating but persevere. Deselect the MFP button. Please note that you should also see in the bottom right-hand corner of the touch screen FOUND USB DEVICE.


Now select USB MEDIA. You don’t have to do this but it’s helpful to rename the file to something more meaningful than DOC080419. Touching FILE NAME will activate a touch panel keyboard.


Decide which kind of file format. Most patrons will be selecting PDF, but there are other options, e.g., JPEGs for images and TIFF (the latter are very big – so think twice). Now that you are done with settings it’s time to scan! Press OK on the touch screen.



All you need to do is touch the SCAN button (pressing the START button on the control panel also works).


Continue to scan until you are done. The counter on the touch screen will tell you how many pages you have scanned.

An Important Message!

  • When you have finished press JOB FINISH and then (this is really important)
  • WAIT until the message USB DEVICE IN USE (you will notice that your flash drive is flashing a lot) changes to USB DEVICE CAN BE REMOVED.
  • If you don’t do this you are not allowing the copier enough time to write to your flash drive (your flash drive will be empty and chances are that the copier will freeze).


OK It’s Safe to Remove Your Flash Drive (Phew)

Double check that everything went well by taking your flash drive to any of the computers in the Library. Open up your flash drive and look for a folder called SCAN. Unless you renamed the files they will start with DCS.

It’s Green and It’s Free

Yes, folks that’s right, scanning to a flash drive is free! You still need your ID card to activate the scanning touch screen.

As a courtesy to others hit the FC button (function clear) and the COPY button before you leave. If you’d like to learn more about our copiers visit the Toshiba e-STUDIO455 online tutorials

Reference librarian at Bank Street College Library.

Tagged with: ,
Posted in Resources
2 comments on “Scanning to a USB Drive
  1. lisa says:

    thank you!! will the image be as crisp as the photo copied??

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Library on Instagram
Looks like there was a little rearranging going on on this very quiet Friday #bankstreetlibrary @katyehbooks visited the 11/12s yesterday to talk The Truth About Twinkie Pie (Bank Street mock Newbery honor book). They had a fantastic time. Thanks Kat! It's Children's Book Committee deliberation season! Award namesakes Josette Frank (left) and Flora Stieglitz Straus (right) were honored by Bank Street in 1985. Charlotte Zolotow and Bill Morris are sitting right behind them! #tbt #bankstreet100 #bankstreetarchives Happy New Year! #2015bestnine Books from current Writers Lab members on display in the lobby. The Writers Lab began in 1937! #bankstreetwriterslab Faculty member Nancy McKeever and Graduate School Dean Cecelia Traugh at #librarysalon4 #bankstreetlibrary #bankstreet100 November is Adoption Awareness month. Come browse these selections from the collection by the reference desk #adoptionawareness #bankstreetlibrary Making last day of a teaching assignment favors. Part of Rebecca's Día De Los Muertos display - don't miss it. November 1, 2015.

Get every new post delivered to your Inbox.

Join 44 other followers